Roles

The system uses several roles that a user can have within the administration. Roles are assigned to users either through the import employees process or when adding employees manually.

A user can have multiple roles. To view your assigned role(s), go to your user profile (click the gear icon in the top right corner => Users => click the pencil icon to the left of your name).

Leavedays employs the following roles:

• Administration
• System management
• Manager
• Employee

Administrator
The Administrator is responsible for managing all data within the system. Their tasks include adding employees, viewing, modifying, or deleting employee details, updating master data, submitting requests on behalf of others, handling collective requests, making administrative adjustments to leave balances, processing the current year, creating a new year, importing data, and generating reports.

System Administrator
The System Administrator oversees all system settings and configurations. This role is frequently assigned alongside the Administrator role.

Manager
A Manager (authorizer) is authorized to review and approve leave requests submitted by their employees. They can also appoint a temporary replacement to carry out their responsibilities. Additionally, a Manager may submit and directly approve requests for their own employees. Managers have access to the leave balance overviews of all employees under their supervision.

Employee
Any user who is allocated a leave balance and submits leave requests must have the Employee role. Not all system users are required to be employees; some may exclusively hold the roles of Manager, Administrator, or System Administrator. A user is designated as an Employee only if they will actively submit leave requests.

If you’re an administrator, read about attaching roles to users here.