Time registration: Schedules with timed working hours

What do you do with timed working hours? If you wish to process these by means of weekly reports, there are 3 different options with which you can settle these hours with a certain type of leave.

When an employee submits a weekly report after having registered their working hours, the leavedays system offers 3 different options for processing. Timed working hours can thus be processed in three different ways:

  1. Default: Only the timed hours outside of an employee’s schedule will be converted to time off in lieu when the weekly report is submitted and approved.
  2. Default no hours: Hours from the submitted weekly report cannot be converted to time off in lieu.
  3. Zero hour schedule: All hours submitted by an employee in a weekly report will be converted to time off in lieu or overtime.

Go to ‘Master data’ ⇒ ‘Schedules’ and select the pencil icon next to the schedule in question.

Select the preferred timesheet rule for this schedule and select save.

Default: The hours that exceed the schedule times of the employee will be converted to time off in lieu or overtime through the submitted weekly report.

This setting is the default. This option makes sure the system compares the number of timed working hours to the total number of hours the employee is scheduled to work per week. Only the hours that exceed the schedule will be settled with the type of leave on which overtime is registered.

Default no hours: Hours from the submitted weekly report cannot be converted to time off in lieu.

When weekly reports are submitted, the timed hours will not be taken into account. When this rule is enabled, it is still possible to state overtime separately. This is not connected to the number of timed/worked hours.

Zero hour schedule: All hours submitted by an employee in a weekly report will be converted to time off in lieu or overtime.

Select this option to transfer all timed hours in an approved weekly report to the type of leave linked to overtime. Each timed hour will be added to the balance, starting at zero, irrespective of the schedule.

This can be convenient in cases where employees do not have a fixed schedule, but who should be able to accumulate and register their leave. This way, you can give them an comprehensive and flexible schedule which contains scheduled hours on every day (which accommodates requesting leave) and thus are able to spend their accumulated leave/overtime.