How do you register someone as being ill?
It is possible to register illnesses in the Leavedays system. Up until now, this was the task of the administrator, but it is now also possible for managers to report their own employees as being sick.
To register illnesses, go to ‘Sick reports’ ⇒ ‘New sick report’ in the menu on the left. In the screen that appears, first select the employee in question, after which you can enter the correct starting date and time of the illness. You can use the little calendar and clock icons to do so.
Fill out the box with “remark” and “measures taken”, after which you can save the sick report. It is also possible to inform someone else about the illness. This can be an administrator or someone else. If the person you want to inform is not present in the dropdown menu, you can select “other”. This option gives you the possibility to enter an email address, to which an email will be sent about the sick report.
How do you register someone as recovered?
As soon as an employee has recovered from their illness, it is necessary that this is also registered in the system. You can do this as follows:
In the menu on the left, navigate to ‘Sick reports’ ⇒ ‘Overview’. A screen will appear, showing all current sick reports.
Select the little pencil icon next to the employee who needs to be registered as recovered. The details of the sick report will be shown, along with the options “new” and “report as recovered”. The option “new” allows you to fill in a new measure that was taken during the period of illness. The “report as recovered” option can be found in the top left corner, in the green header. After you have selected this button, fill out the date and time of the registered recovery. Once again, you have the possibility to inform someone of this. Don’t forget to select “save”.
After these steps, the employee will be registered as ‘recovered’ in the system. The period of sick leave of this employee can be viewed in the calendar summary or in the employee balance summary in the detail of the type of leave which is linked to the module register sick.
Conflicting leave due to sick report
It could happen that an employee’s illness covers a period of time that stretches over already approved leave requests. If this is the case, the following screen appears:
The following options appear:
- report as recovered: This option reports the employee as recovered, and cancels the requests that were found, so that the period of sick leave does not contain any requested leave days.
- report better and do not cancel the found requests: This option reports the employee as recovered, but does not cancel the requests that were found, so that the sick leave period still contains the requested leave days that were found.
You can also choose to look at each request individually and cancel or change them. This can be done by selecting the detail icon of the request. The following screen will appear:
This page contains several options:
- cancel: Select this option to cancel the request. It will then be deleted from the system.
- change: Select this option to change the request. A request screen will appear, in which you can change the details of the request.
Authorize a manager to register illnesses