What is the purpose of having different regions?
In the process of implementing the national holidays and other special days, it could occur that a number of employees have the right to a day off, whilst others should not. This could be problematic, since these people can be part of the same administration, and the national holidays apply to the entire administration. For example, this is the case for a company with employees from both Belgium and the Netherlands. They can be part of the same administration, but use different collective agreements, and therefore also different national holidays.
It is now possible to create regions that make a distinction between these groups. These regions determine whether you have to right to certain holidays.
How do you create these different regions?
In order to create these regions, please enter the menu on the left and select ‘Settings (gear icon top right)’ ⇒ ‘Master data’ ⇒ ‘Regions’. Use the “insert” option to add a new region. First, give it a name, and a remark if you want. Press “save”. Now, go to the detail of this region (icon of an a4 with its corner turned), where you can enter the dates of the special days, and to which region they belong. Again, use the “insert” option to do so.
After you have added the special days to the specific region, the only thing left to do is to add the employees to their corresponding regions.
In the menu on the left, go to ‘Settings (gear icon top right)’ ⇒ ‘Users’ ⇒ ‘Overview’. Then select the employee who needs to be linked to a specific region. The screen that appears has multiple tabs. Select the tab “options”. Here you find a dropdown menu with all the regions that are available within the administration. Select the region that applies to this employee.
If you tick the box “use region days only”, only the days that are linked to that specific region will count as special days. If you do not tick the box, the employee will have the specific region days, but also the general national holidays that are not linked to a specific region. These could be the common special days (examples are Christmas and Easter).